The Policy
As stated in the UC Gender Recognition and Lived Name Policy, an individual’s identity is fundamentally personal, and the University of California should ensure that all individuals have university-issued identification documents and displays of personal identification information that recognize their accurate gender identity and lived name. Under this policy, the legal name of university students, employees, alumni and affiliates, if different than the individual’s lived name, must be kept confidential and must not be published on documents or displayed in IT Resource systems that do not require a person’s legal name.
At UCLA, lived name is the default name to be used in all campus platforms and in all communications. Any direct written or verbal interaction between the campus and individual shall use lived name, even where access to legal name remains authorized for other purposes.
What Does this Mean for Reporting?
Cognos CDW
As of June 14, 2024 you will no longer see both Preferred Name and Primary Name within any reports in Cognos but will only see Lived Name.
All of the changes to Cognos will occur on the back end so you will not need to modify any of your reports.
ODS Database
As of June 14, 2024 the PS_NAMES table will only include Lived Name fields. The former legal name columns will be populated with Lived Name data, so you will not need to modify any of your queries/reports.
If you do require access to Legal Name in ODS, it may be requested by completing this request form from the GRLN website.
Questions?
If you have questions regarding these Lived Name changes with regard to UCPath data, please email us at support@qdb.ucla.edu.
