IT Services

Permanent Baseline Quotas are storage limits that were placed on all UCLA Google personal accounts and Shared Drives starting June 27, 2024. The quotas were determined with careful consideration of the new Google Workspace for Education contractual storage limits for our entire Bruin community.​

Refer to the table below for the Permanent Baseline Quotas for each affiliation and account type.

Permanent Baseline Quotas by Affiliation and Account Types

Permanent Baseline Quotas were implemented on all UCLA Google Personal Drives and Shared Drives on June 27, 2024. A Permanent Baseline Quota is the storage limit that an account’s use must be under to avoid disruption to UCLA Google services.

*Permanent Baseline Quota assignment is based on primary affiliation, set in the following order for those with multiple affiliations: faculty (including emeriti), staff, students, retirees, alumni.

Quota Extension Eligibility

The Office of the Vice Chancellor for Research & Creative Activities has sponsored a temporary extension for eligible personal drives and qualifying Shared Drives.

Temporary Extension for Eligible Personal Drives

The temporary extension – through June 2025 – for research-related Personal Drives was automatically applied to the UCLA Google Workspace accounts for faculty, emeriti, academic deans, recall, academic appointee nonfaculty, postdocs, and medical residents on June 27, 2024.

Students with academic appointments on June 27, 2024, have been granted a temporary extension through Fall Quarter 2024 which was automatically applied.

Students without academic employee appointment by the June 27, 2024, deadline, who (1) had research-related data in their Personal Drives, (2) submitted a request for extension form and (3) were approved, have been granted an extension through Fall Quarter 2024.

Please note that we anticipate that extension funding will terminate June 2025. It is advised that Principal Investigators plan accordingly and begin to reduce storage as soon as possible.

Consider using a Shared Drive (vs. Personal Drive) for collaboration on projects and across departments.

Shared Drives (Registration Required)

Shared Drives that are directly connected to university research and include research data are eligible for the one-year extension. However, registration is required.

Shared Drives with research-related data that were successfully registered received a temporary extension, through June 2025.

If you own or manage a Shared Drive on behalf of your faculty mentor or the PI of a research project, and have not yet registered, please complete the Shared Drive Registration form as soon as possible.

Please note that we anticipate that extension funding will terminate June 2025. It is advised that Principal Investigators plan accordingly and begin to reduce storage as soon as possible.

Regularly visit this page for the most up-to-date information about this extension for both Personal Drives and Shared Drives.

Also, visit the Purchasing and Alternate Storage Options page for the latest information regarding options to purchase additional storage.

Permanent Baseline Quotas vs Containment Ceilings

Containment ceilings are temporary storage limits set slightly above the current usage of accounts on December 15, 2023. The purpose of these containment ceilings was to contain any further growth in the data storage usage before implementing the Permanent Baseline Quotas.

Permanent Baseline Quotas are the storage limits set for each account based on primary affiliation, and they will be implemented on June 27, 2024. This is the storage limit that your storage use must be under by June 27, 2024, in order to avoid disruption to your UCLA Google services. Note that some accounts, based on primary affiliation, may have the option to purchase additional storage to supplement their Permanent Baseline Quota. See the Alternative Storage Options page for additional details as they become available.